Chief of Staff to the CEO (m/f/d)
Fulltime | Remote | Europe

Who We Are

vialytics is revolutionizing how cities manage road infrastructure. Our AI-powered road management system, combining intelligent software with a simple smartphone, enables municipalities to detect road damage, prioritize maintenance, and make smarter infrastructure decisions.

Founded in 2018, we have rapidly scaled across Europe and the U.S., supporting 1000+ municipalities in 7 countries.

We're now entering the next phase of growth:

• accelerating our international expansion

• taking our product to the next level

• building an organization that truly scales

The opportunities ahead are significant. Capturing them will require exceptional alignment across the leadership team, fast and high-quality decision-making and the ability to turn executive strategy development into action.

👉 That's exactly where you come in.

🎯About the role

This is not a typical Chief of Staff role.

This is a high-leverage role focused on keeping the leadership team aligned and the CEO's decisions moving.

You are the person the CEO turns to when a topic requires alignment across the leadership team, a decision needs to move faster than the org would naturally move it, or the board needs a clear, well-prepared story.

You bring structure to how the C-suite works together — the cadence of how we meet, decide, and hold each other accountable — and you ensure the board sees a company that is aligned, deliberate and in control of its own trajectory.

Your success is measured by the speed and quality of C-level decision-making, and by how well-prepared and aligned the leadership team is going into every board interaction.

For the right person, this role provides a unique opportunity to operate at the center of the company's leadership and shape how we govern ourselves through Series B and beyond.

🧭 Your Mandate

You operate with the explicit mandate of the CEO.

In practice, this means:

• You can challenge priorities, assumptions and decisions at the leadership-team level.

• You can bring C-level stakeholders together and drive alignment and decisions to closure.

• You can define ownership, timelines and follow-up mechanisms for C-suite commitments.

• You can hold leadership-team members accountable for commitments and agreed outcomes.

• You can escalate unresolved issues directly to the CEO when necessary.

• You can take ownership of company-wide strategic initiatives and drive them through to execution — from scoping through delivery, not just to a decision.

You do not manage individual functions or replace their leaders. You do not own the mechanics of cascading company priorities into the organization — that ownership sits with the functional and operational leads who run those systems day to day, including the Chief of Staff to the CFO, who owns OKR cascading and performance-management infrastructure across Enabling Functions.

👉 The Chief of Staff does not lead through hierarchy. The Chief of Staff leads through mandate, alignment and execution at the leadership-team level.

👉 Priorities set by the Chief of Staff are to be treated with the same level of importance and urgency as if they came directly from the CEO.

💼 Your Key Responsibilities

You work directly with the CEO on how the leadership team operates, decides and shows up to the board.

Your focus splits roughly as follows:

• ~ 80% C-suite Alignment, Decision Orchestration and Leadership-Team Cadence

• ~ 20% Board and Investor Relations, plus select Special Projects

C-Suite Alignment & Decision Orchestration (~ 80%)

• Leadership Team Cadence: Design and run the rhythm of how the C-suite meets, prepares, decides and follows up — the meetings, pre-reads, and decision logs that make the leadership team function as one team.

• C-Level Alignment & Accountability: Align the leadership team around shared priorities, surface and resolve cross-functional conflicts at the C-level before they become bottlenecks, and hold leaders accountable for the commitments they make to each other.

• Decision Velocity: Build and run the operating rhythm that enables fast, high-quality decision-making at the leadership-team level — not the mechanics of pushing those decisions down into the organization, which sit with the functional owners, including the CFO CoS for Enabling Functions.

• Strategy Formulation & Moderation: Design and moderate the sessions where the leadership team actually formulates strategy — framing the right questions, structuring the debate, and driving it to a decision — rather than just facilitating logistics around a strategy someone else already wrote.

• Strategic Clarity: Help translate company strategy into priorities the leadership team is genuinely aligned behind, before those priorities are handed to the functions that will execute and cascade them.

Board & Investor Relations, Special Projects (~20%)

• Board Preparation & Narrative: Own the board meeting agenda, narrative and pre-reads, and ensure the leadership team is aligned and prepared before every board interaction.

• Investor Relations Support: Support the CEO in investor communications and Series B readiness, ensuring the story the board and investors hear is coherent and well-evidenced.

• CEO Leverage: Take ownership of select company-wide initiatives that don't have a clear single owner, drive them to a decision or a clear next owner, and remove the CEO as a bottleneck.

• Special Projects: Step into ambiguous, high-stakes, cross-functional topics at the CEO's direction — the ones that don't yet have a home — and bring enough structure to them that a clear owner and path forward emerge.

• Strategic Project Execution: Own execution of company-wide strategic initiatives that cut across the leadership team and require CEO-level sponsorship — from scoping through delivery — so they land in practice, not just get agreed to in a meeting. Execution of strategic initiatives within a single function sits with that function's leader, including the Chief of Staff to the CFO for Enabling Functions.

You translate C-suite priorities into clarity and alignment at the leadership-team level, and you drive critical leadership-team decisions to completion — with clear backing from the CEO, and without building a team of your own.

🌟 We would be the perfect match if you

• Bring 9–13 years of professional experience after completing your academic degree, including 3–5 years in a CEO-adjacent seat with real exposure to board dynamics — for example as a Chief of Staff, Founder's Associate, or Head of Strategy & Operations with board involvement.

• Have worked closely with founders, CEOs or executive teams, operating through influence and mandate rather than formal authority over a function.

• Have hands-on experience with investor relations and board management — preparing board materials, owning a board narrative, or directly supporting fundraising and investor communications.

• Have a track record leading high-impact, cross-functional special projects with no natural single owner — ambiguous, senior-stakeholder situations you were asked to bring structure to, not just a defined workstream.

• Have experience running or significantly shaping a leadership-team operating cadence — how a C-suite meets, decides and holds itself accountable.

• Are able to create alignment, drive accountability and influence senior executives — including those more senior or more tenured than you — without relying on formal authority.

• Combine strategic thinking with exceptional execution and a strong bias for action

• Thrive in fast-paced, high-growth environments with ambiguity, change and ambitious goals.

• Communicate clearly, directly and credibly with stakeholders at every level, including the board.

• Are fluent in written and spoken English; German is a plus.

🔭 Career paths we'd typically look at

• Strategy consultants with senior client exposure, ideally including board-level engagements

• Head of Strategy & Operations / Biz Ops at a VC-backed scale-up, with board exposure.

• Chief of Staff to a CEO at a comparable-stage company.

• VC or growth equity Principal with genuine operating experience, not purely investment-side.

• Ex-Founder or COO of a smaller company, if their track record shows driving through influence and handing ownership back — not accumulating it.

What we're explicitly not looking for: someone who leads by taking ownership of functions and building a team underneath them. This role has no direct reports and does not accumulate headcount — its leverage comes from mandate and trust, not from an org chart.

🔀 Your Hiring Journey

1. Kick Off Chat (45 min -1h) : Friendly virtual chat with People & Culture and the Hiring Manager to explore the role, your experience, and our culture.

2. Expert Interview : Case Study (1h30) : Meet key stakeholders Patrick (CEO) and Oli (CFO) together with P&C and present a practical business case to demonstrate your strategic thinking and execution skills.

3. Onsite - Meeting in Stuttgart : An opportunity to meet the C-Level Team virtually or in person.

💰 What We Offer:

• Competitive compensation: Salary reflecting your experience and impact

• Top-tier equipment & tools: MacBook, iPhone, AirPods, plus access to modern SaaS tools and platforms

• A dynamic and international scale-up environment: Flat hierarchies, fast decision-making, and real ownership from day one

• Flexible working options: Remote setup in Europe with flexibility and occasional travel

• Learning & wellbeing benefits: €1500 annual training budget, EGYM Wellpass, FutureBens, and more

• Offsites & events: Regular company gatherings and team meetups

vialytics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

🔒 Please be aware of phishing scams: vialytics never charges any fees for applications, resume reviews, interviews, or training processes. Official communication from our recruiting team will only come through:

• our recruiting platform Teamtailor,

• verified LinkedIn profiles of vialytics recruiters, or

• email addresses ending in @vialytics.de, @vialytics.fr, or @vialytics.com